Privacy Policy

This is the privacy policy of Modus, a subsidiary of the Workplace Futures Group.

Our registered office is at 10 Gordon House, Greencoat Place, London SW1P 1PH, registered under company number 06261803. Any references within this document to “we”, “our”, or “us” refer to Modus and the Workplace Futures Group.

Our privacy commitment

This privacy policy explains how we use and collect information from you when you visit our website. We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. We may change this policy from time to time by updating this page. You should check this page regularly to ensure that you are happy with any changes. This policy is effective from the 13th September 2013.

Data protection officer

If you have any questions or believe that any information we are holding about you is incorrect or incomplete, please contact [email protected]. We will promptly correct any information found to be incorrect.

Legal obligations and legitimate interests

We will process your information if there is a legitimate interest to either party, if we have a contract with you or if you have requested that we use this information. On some occasions we must process your information to fulfil a statutory obligation. An example of this is information to legal authorities or for a search warrant or court order. 

You can choose to withdraw your consent at any time. To do this, please contact us via [email protected].

The sharing of information on our website

You can download content such as guides and checklists via our website. You can also request a callback from our team. To complete these actions we ask that you submit your personal details. Occasionally we share your personal details with suppliers who may get in touch with you to help with your enquiry.

The type of personal information we share is:

  • Name
  • Company email
  • Company telephone number
  • Company address

We store this information; you can choose to withdraw your consent at any time. To do this, please contact us via [email protected]

Contact us forms

When you get in touch with us, by phone, email or through our website, we collect the data you provide us in order to reply with the necessary information. We store but do not share this information. We hold on to this information so that we can provide you with a better service and track our communication with you.

The types of information we keep are:

  • Your first name, last name and job title
  • Your contact information including email address, work telephone numbers and other information that we have received for the purpose of booking a meeting
  • Demographic information such as postcode, preferences and interests
  • Other information relevant to customer surveys and/or offers

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and for the following reasons:

  • Internal record keeping and verifying your identity for security purposes
  • To improve our products and services
  • We may sell our services to you
  • We may use the information to customise the website according to your interests

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at [email protected]

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please contact us via the information below:

Modus Workspace, Gordon House, Greencoat Place, London SW1P 1PH

Email: [email protected]

 

Cookie Policy

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

How we use cookies

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

Accepting and declining cookies

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Cookies we use

All our Workplace Futures Group websites use cookies. The first time you visit our website we will ask you if you wish to find out more or use our cookies. If you don’t want to use our cookies and you prevent their use through your website browser settings, you will not have access to the full functionality of our website.

Cookie types

  • Necessary– Necessary cookies help make a website usable by enabling basic functions like page navigation. The website cannot function properly without these cookies
  • Preferences– Preference cookies enable a website to remember information that changes the way the website behaves or looks, like the region that you are in.
  • Statistics– Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously.
  • Marketing– Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third party advertisers. If you opt out of storing this type of cookies you won’t see any less ads, but they might just not be as relevant. 

Marketing cookies

  • Lead Forensics – personal information, analytics and measurement
  • HubSpot – personal information
  • LinkedIn – advertising, analytics and measurement, content optimisation and customisation
  • Instagram – advertising, analytics and measurement, content optimisation and customisation
  • YouTube – advertising, analytics and measurement, content optimisation and customisation
  • Google AdWords & Tag Manager – advertising, analytics and measurement

Necessary cookies

Name

Provider

Purpose

Expiry

Type

bcookie [x2]

LinkedIn

This cookie is used to identify the visitor through an application. This allows the visitor to login to a website through their LinkedIn application for example.

2 years

HTTP Cookie

uvc

Addthis

Tracks the usage of addthiscom widget to share content on social media

1 year

HTTP Cookie

_pinterest_ct_ua

Pinterest

Groups actions for user not on Pinterest

1 year

HTTP cookie

__cf_bm

Hubspot

Cookie set by the Hubspot CDN to keep track of user’s identity and activity

1 day

HTTP cookie

rc::a

Google.com

This cookie is used to distinguish between humans and bots. This is beneficial for the website, in order to make value reports on the use of the website

Persistent

HTML Cookie

rc::b

Google.com

This cookie is used to distinguish between  humans and bots.

Session

HTML Cookie

rc::c

Google.com

This cookie is used to distinguish between  humans and bots.

Session

HTML Cookie

         

lang

LinkedIn

Remembers the user’s selected language version of a website

Session

HTTP Cookie

         

__utm.gif

Google

Google Analytics Tracking Code that logs details about the visitor’s browser and computer.

Session

Pixel Tracker

__utma

Google Tag Manager

Collects data on the number of times a user has visited the website as well as dates for the first and most recent visit. Used by Google Analytics.

2 years

HTTP Cookie

__utmb

Google Tag Manager

Registers a timestamp with the exact time of when the user accessed the website. Used by Google Analytics to calculate the duration of a website visit.

1 day

HTTP Cookie

__utmc

Google Tag Manager

Registers a timestamp with the exact time of when the user leaves the website. Used by Google Analytics to calculate the duration of a website visit.

Session

HTTP Cookie

__utmt

Google Tag Manager

Used to throttle the speed of requests to the server.

1 day

HTTP Cookie

__utmz

Google Tag Manager

Collects data on where the user came from, what search engine was used, what link was clicked and what search term was used. Used by Google Analytics.

6 months

HTTP Cookie

_dc_gtm_UA-#

Google Tag Manager

Used by Google Tag Manager to control the loading of a Google Analytics script tag.

1 day

HTTP Cookie

_ga

Google Tag Manager

Registers a unique ID that is used to generate statistical data on how the visitor uses the website.

2 years

HTTP Cookie

_gat

Google Tag Manager

Used by Google Analytics to throttle request rate

1 day

HTTP Cookie

_gid

Google Tag Manager

Registers a unique ID that is used to generate statistical data on how the visitor uses the website.

1 day

HTTP Cookie

_uv_id

LinkedIn

Collects data on the user’s visits to the website, such as which pages have been read.

2 years

HTTP Cookie

collect

Google

Used to send data to Google Analytics about the visitor’s device and behaviour. Tracks the visitor across devices and marketing channels.

Session

Pixel Tracker

bscookie

LinkedIn

Used by the social networking service, LinkedIn, for tracking the use of embedded services.

2 years

HTTP Cookie

lidc

LinkedIn

Used by the social networking service, LinkedIn, for tracking the use of embedded services.

1 day

HTTP Cookie

UserMatchHistory

LinkedIn

Used to track visitors on multiple websites, in order to present relevant advertisement based on the visitor’s preferences.

29 days

HTTP Cookie

__atuvc

Addthis

Stores the updated share count

1 year

HTTP Cookie

__atuvs

Addthis

Stores user actions

1 year

HTTP Cookie

__hs_opt_out

Hubspot

Stores user cookie preference

1 year

HTTP Cookie

_gcl_au

Google Tag Manager

Stores click conversions

3 months

HTTP Cookie

_hjIncludedInSessionSample

Hotjar

Stores if user is included in data sampling

1 day

HTTP Cookie

ASP.NET_SessionId

.NET

Application cookie storing the current user session data

Session

HTTP Cookie

_hjIncludedInPageviewSample

Hotjar

Storing user statistics

30 minutes

HTTP Cookie

__RequestVerificationToken

.NET

Anti-forgery token for form submission

Session

HTTP Cookie

hubspotutk

Hubspot

Tracks user identity

1 month

HTTP Cookie

__hssrc

Hubspot

Stores time of visit

Session

HTTP Cookie

messageUtk

Hubspot

Stores browser details

1 month

HTTP Cookie