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Modus takes a socially responsible approach to all aspects of its operations, the impact that these may have on the environment and its role as a leading business in the communities in which it operates. At Modus we are committed to acting responsibly and as benevolently as possible with regard to the environment and the people we come into contact with. The main policy areas are:
Modus has been ISO 14001 accredited since 2004 and therefore have significant experience in this area. Our strategy falls into three main areas:
REDUCE CARBON EMISSIONS FROM OFFICE-BASED ACTIVITIES
We have had a campaign in place since 2001 and have achieved much higher levels of recycling, reduced energy usage through better management and use of low energy products, and much improved print and toner management. Staff are constantly reminded of our commitment to sustainability and their role in that.
USING DESIGN TO REDUCE THE ENVIRONMENTAL IMPACT OF CLIENT PROJECTS
Our ISO 14001 and ISO 9001 accredited processes call for an environmental impact assessment to be carried out alongside the more traditional design risk assessment. We are committed to using our design expertise to reduce the scope of projects (particularly refurbishments) and to specify sustainable products and low energy systems.
REDUCE THE IMPACT OF SITE OPERATIONS
We use BREEAM and SKA techniques to monitor energy usage during construction and, as part of both our ISO 14001 and ISO 9001 processes, find ways to minimise it. We insist on separation of waste to maximise recycling, try to source locally and allocate staff to projects who live as close to site as possible. We educate our supply chain to follow similar procedures.
Health and Safety Management
Health and safety is the number one priority at Modus. It is the first item on the agenda of board meetings and it commands, by far, the greatest investment in the business. The group is OHSAS 45001 accredited
Modus recognises that people are its most valuable asset. To support and empower them we concentrate on several areas:
Investing in communications through our newsletter, the intranet, staff briefing and many social activities.
Providing comprehensive training and development.
Operating a flat, empowered structure.
Designing remuneration schemes that seek to reward appropriate behaviour.
Widening the ownership of the business.
Behaving in an entirely inclusive and non-discriminatory fashion.
Recognising the role of family in supporting hard work and dedication.
The result is probably the lowest staff turnover rate in the construction industry.
Modus recognises that it has a role to play in the wider community by virtue of its resources, activities and employment.
Encourages staff participation in community events and voluntary activities.
Plays an active role in local affairs through chambers of commerce.
Assesses the potential impact of construction activities on local communities and seeks to minimise this.
Has formed links with higher education establishments to provide training and employment opportunities to graduates.
Seeks to identify opportunities to recycle used corporate assets (furniture, computers etc) into the education and voluntary sectors.
Modus has a proud tradition of supporting charities through corporate activities and encouragement of staff:
Many individual sponsorship schemes annually
Many of our staff participate in their organised events
Modus matches donations for charitable endeavours
In 2019 as individuals and a company we are proud to say we raised £17,678 for a range of deserving organisations
Official partnership with Business2Schools, an initiative dedicated to reducing waste by re-homing quality used office furniture to schools across the UK
Modus recognises the significant impact the design, construction and occupation of buildings have on the environment.
Our objective is work with and for our clients to ensure each project is designed and built to meets the needs of the present without compromising the ability of future generations to meet their own needs.
We use SKA assessment techniques to identify, control and minimise our impact on the environment and achieve that objective.
Modern Slavery Act Transparency Statement
We are committed to improving our practices to combat slavery and human trafficking and we welcome the introduction of the Modern Slavery Act 2015. This statement will set out the steps that we have taken and will be taking throughout our business and supply chains in order to reduce the risk of slavery and trafficking activities being present within our business operations.
We are a leading provider of office fit-out and refurbishment services operating in the construction sector in the United Kingdom. We directly employ a significant number of people at our London offices and at sites around the UK and occasionally abroad. Modus is a substantial business whose annual turnover means that – through our supply chain - several thousand people work on our projects in any single year.
We provide tenants and office occupiers with relocation and refurbishment services including strategic property advice, space planning and interior design, 3D modelling, technology integration, construction and project management and post contact and warranty support management.
To ensure that modern slavery is not occurring in our business we make sure all employees are paid above the Living Wage (www.livingwage.org.uk) and we comply with our obligations under minimum age laws and the Working Time Regulations 1998. We do not allow cash payments, and all payments are by bank transfer only. In addition, all employees are vetted for their right to work in this country.
OUR SUPPLY CHAINS
Our supply chains include suppliers of goods, supplies and materials, and the use of sub-contractors (who also provide temporary labour) for all stages of the refurbishment and fit-out process.
As part of our initiative to identify and mitigate risk in our supply chains we will require all subcontractors to declare that they are aware of and comply with current legislation in relation to Modern Slavery on our vetting form. We will also monitor and update sub-contractor cards with relevant information for modern slavery monitoring annually.
We will ensure that all contracts with new sub-contractors have a requirement to comply with the Modern Slavery Act 2015, including a requirement to check their own supply chains and employees, with appropriate provisions for failure to comply.
POLICIES, COMPLIANCE & TRAINING
Our Modern Slavery Policy reflects our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking are not taking place anywhere in our business and supply chains.
Our HR personnel are responsible for ensuring compliance with this Statement and our Modern Slavery Policy, and for updating and improving our procedures in forthcoming years.
To ensure a high level of understanding of the risks of modern slavery and human trafficking in our supply chains and our business, we will provide training to our staff to ensure staff can recognise and report on risks of modern slavery.
OUR EFFECTIVENESS IN COMBATING SLAVERY AND HUMAN TRAFFICKING
We will monitor and update the steps in this statement on an annual basis in line with our accounting period. This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes our slavery and human trafficking statement for the financial year ending 31 December 2021.
For and on behalf of Modus Workspace Ltd
COVID-19 Office Risk Assessment
As companies start to return to the workplace, it's important that measures are put in place to ensure employees are safe. One way to do this is to conduct a workplace risk assessment.
According to government guidelines, risk assessments must be conducted for all business of five or more people. To help you understand the assessment criteria, we have published two examples for you to download.
Please click the links below to access the risk assessment documents: