What is a Workplace Consultancy?

Design 1st January, 2023

A workplace consultancy is a service designed to help businesses adapt to their current needs and thrive in an ever-evolving work environment. It’s about more than optimising office layouts—it’s about creating a workspace that aligns with your business goals, boosts productivity, and supports employee wellbeing.

At its core, a workplace consultancy involves an in-depth assessment of how your company uses its space. It identifies inefficiencies and opportunities for improvement, then develops tailored objectives to help you create a more efficient and effective work environment. By gathering qualitative and quantitative data, workplace consultants provide actionable insights to transform your workspace into a hub of innovation and growth.

The meeting room at FORA Greencoat Place has a wooden table, a presentation screen, and greenery-filled shelving.

So, how does a workplace consultancy actually work? Here are some key services our consultancy offers:

Workplace assessments

A workplace assessment is the starting point. Our consultants conduct assessments of your current space, looking at how effectively it’s being used. We gather data on everything from desk occupancy to meeting room usage, helping you understand where space is wasted and how it can be optimised for better productivity. Whether you’re looking to consolidate, expand, or improve your current space, a workplace assessment gives you the data you need to make informed decisions.

Design and planning

Once the assessment is complete, we move to the design and planning phase. This involves collaborating with your team to develop a workspace that meets your operational needs and reflects your company culture and future goals. It’s about creating a space that can evolve with your business, incorporating flexible layouts, collaborative zones, and activity-based workspaces that cater to different work styles. In some cases, this could even include designing for wellbeing and ensuring that the environment promotes mental and physical health.

Change management

A workplace consultancy works with organisations to manage and implement changes to the work environment, whether a complete redesign or smaller adjustments. We can guide you through this process, ensuring that your team is prepared and supported throughout the transition. This could involve managing the introduction of new technologies, overseeing office moves, or simply helping employees adapt to new ways of working.

Modus team members reviewing architectural plans during a workplace consultancy session, focusing on office layout and design adjustments.

Space Utilisation

In today’s business world, mixed and hybrid working models are becoming the norm, and maximising spatial efficiency is crucial. A workplace consultancy can help you better utilise your space by recommending changes based on data-driven insights. For example, we might suggest introducing unassigned seating or flexible workspaces to accommodate a dynamic workforce. We can also advise on shared spaces, like breakout areas or collaboration zones, to ensure that every inch of your office contributes to your business.

Improving Employee Wellbeing

Employee wellbeing is no longer a nice-to-have, it’s a must-have. A workplace consultancy can be instrumental in creating a space that prioritises employee health and retention. By incorporating biophilic design elements (such as natural light and greenery), ergonomic furniture, and quiet zones, a consultancy can help transform your office into a place that supports your staff’s mental and physical wellbeing. The data collected during workplace assessments is key here, as it allows you to identify the needs of your team and create a space that meets those needs effectively.

A workplace consultancy doesn’t just stop at identifying issues—it offers a strategic roadmap to transform your workspace and, by extension, your business. By analysing your current space and aligning your office with your long-term goals, a consultancy helps you create a work environment that boosts productivity, enhances employee satisfaction, and supports business growth. Whether you’re looking to improve efficiency, reduce costs, or future-proof your workplace, we offer the guidance and expertise to make it happen.

Click here to download our Workplace Consultancy Guide.